Don't ask, don't tell! Coral Gables policy is golden silence

Shhhhh. The city of Coral Gables wants you to shut up.

If you’re a pesky citizen who asks too many questions, like North Gables activist and onetime commission candidate Ariel Fernandez, you get a weak ‘cease and desist’ letter from a fancy outside attorney (more on that later). If you’re an employee of the City Beautiful who talks to activists like Fernandez or city commissioners, giving them unfiltered information about city services or, maybe, police shortages or, um, theft of alarm fees, you could get fired.

And forget meetings in the afternoons so that more residents who have to work during the day can go and give commissioners their two cents on land use or development issues or the police shortages. Three of five commissioners have quashed that idea.

Maybe it should be called the City Bashful.

Information is so bottled up in Coral Gables that, as the Miami Herald just reported, there were no tweets or Facebook updates on the police department’s accounts during the recent shooting at the Village of Merrick Park. A policy change last year routes all tweets and Facebook posts through the red tape morass of the city manager’s office for approval — which sort of goes against the grain of the immediacy of police twitter alerts.

It seems that City Manager Cathy Swanson-Rivenbark wants to control all the information getting out -bnd keep as much of it from getting out as possible. Even to commissioners, who were shocked to learn this month that a former employee had been arrested in March for stealing $85,000 from the city by diverting false alarm fee checks to her own bank account.

Swanson-Rivenbark also sent an email out earlier this month as “an important reminder to all department directors that each of you are to communicate to our office and to the city commission through your assigned assistant city manger with the exception of finance, internal audit and communications, which reports directly to me.

“The reporting encompasses all written and verbal communication,” she wrote, careful to say that they should, of course, provide information when asked. She doesn’t want to get accused of being a Pat Salerno (ooops, too late).

“In the event that a city commissioner reaches out directly to you for information, please provide the information to them and inforn your assistant city manager so our office may be kept informed and ensure proper follow-through,” she wrote ominously. Define proper follow-through, Ladra says.

“This includes attendance at meetings involving a city commissioner,” the city manager continued.

So now department directors must also report on commissioners’ attenance at meetings? Like a chivato?

“The purpose of this established reporting structure is to ensure the highest level of efficiencies, coordination and timely implementation.” Swanson-Rivenbark wrote. But that seems like a stretch. The twitter policy certainly isn’t more efficient or timely. More likely, this ensures that commissioners are kept in the dark and the manager is the only one who really knows what is going on — including whatever any of the commissioners know or said.

And Ladra suspects that it is meant to have a chilling effect. When she says, “In the event that a city commissioner reaches out directly to you for information,” it sounds an awful lot like, “Yeah, right. What would they be doing going to you? We will suspect you went to them no matter what.”

Ladra wonders if the commissioners have noticed any sudden stopgap in information after the May 4 email where Swanson-Rivenbark also asks department directors to share the policy with staff and confirm receipt of the email “so I know each of you are aware of the appropriate protocol.”

So, it sounds like a gag order and smells like a gag order and walks and talks like a gag order, but the city manager calls it protocol.

This email comes on the heels of a letter sent by an outside counsel to Ariel Fernandez after he sent a series of emails to Assistant City Manager Frank Fernandez (no relation) about the police shortages and public safety, copying Swanson-Rivenbark and other city employees and commissioners. The letter from former Miami-Dade Judge Israel Reyes tells Fernandez that his words are “potentially libelous” because he is making inaccurate assertions (more on that later). But most of the assertions that Fernandez made in his emails, even the ones cited in the Reyes letter — which is not a formal cease and desist but has the same threatening tone and intends to have the same chilling effect — was information provided to him, in most cases, by city employees. Some of it might have been inaccurate. But some of it was not (like the police chief being undermined by the city manager’s office). And there is no doubt in Ladra’s mind that this is the kind of thing Swanson-Rivenbark wants to nip in the bud.

It’s also protocol for all city commission meetings to be held at 9 a.m. — and don’t expect that to change anytime soon to make them more accessible to more people. Commissioner Vince Lago asked the city clerk to poll his colleagues to see if they would be willing to begin meetings at 5 p.m. once a month, or every other meeting, to give more residents the opportunity to partipate in the democratic process through municipal government. But it got shot down by three of the voting members on the commission.

According to a May 15 memo from City Clerk Walter Foeman, two members of the commission opposed the 5 p.m. start time for the second meeting of the month. “Another member of the commission said she preferred meetings to start at 9 a.m.,” Foeman wrote, and we can assume that is Commissioner Pat Keon, the only she on the dais now. “Another commissioner said that both times worked for him; and the requesting party voted yes, to have the meetings begin at 5 p.m.”

Ladra’s sources say that newly elected Commissioner Mike Mena was the one who didn’t care one way or another and that Mayor Raul Valdes-Fauli and Commissioner Frank Quesada were against it. Keon said it would be too hard on staff, who had to report the next day at 8 a.m. But a lot of other small cities have night meetings and it would definitely increase the number of people who could participate.

Ahhh. There it is, ladies and gents. Ladra cannot help but think that the true intention of not having meetings at 5 p.m. is to thwart participation. And it’s a pattern.

Because if you live or work in Coral Gables, the city administration and three of the electeds don’t want to hear from you.

So, shhhhhhh.

Cathy Swanson-Rivenbark, Coral Gables, Vince Lago

Don’t ask, don’t tell! Coral Gables policy is golden silence added by Ladra on May 24, 2017
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